Onboarding new employees can be a tedious and time-consuming process. But what if there was a way to streamline the process and make it more efficient? Automating the onboarding process can save your company time and money while making the transition for new employees smoother.
A study from Gallup found that 88% of organizations don’t have an efficient onboarding program so here are some of the benefits of automating your onboarding workflow.
What is an Onboarding Workflow?
An onboarding workflow is a process your company uses to bring new employees up to speed on the company’s policies, procedures, and culture. Typically, the onboarding process begins before the employee’s first day on the job and continues until they are entirely up to speed.
There are many components of an onboarding process, but some of the most common include HR paperwork, training, mentorship, and socialization. It’s important to design an onboarding workflow tailored to your specific company culture that covers all necessary information.
Otherwise, new employees may be left feeling overwhelmed or need clarification.
Benefits of automating the onboarding workflow for employees
1. Reduction in operational cost
The cost of onboarding a new hire can be overwhelming for any company. Not only does it require time and resources for training, but it also requires investment in equipment and materials. However, finding ways to reduce operational costs related to onboarding can significantly impact overall financial success.
One strategy is to streamline the training process by creating comprehensive onboarding materials and providing opportunities for new hires to shadow experienced employees. Thinking creatively about reducing operational costs related to onboarding can bring long-term benefits to a company’s bottom line.
2. Simplify Paperwork
It’s no secret that digitizing paperwork can greatly improve efficiency and streamline processes. This is particularly true when it comes to electronic signatures or eSignatures. Employees no longer have to print, sign, scan, and send back paperwork – the entire process can be completed digitally with just a click or tap on a screen.
And even better, eSignatures carry the same legal weight as traditional handwritten signatures. This makes them a convenient and secure option for completing important documentation such as onboarding forms and contracts.
So why not make the switch to eSignatures and simplify your workflow?
Platforms like Jotform Sign allow forms to be filled out and submitted electronically, eliminating the need for hard copies. Additionally, all documents will automatically be saved online in a secure location, making them easily accessible for future reference.
Moreover, outdated workflows may not meet current security standards, which could put sensitive data at risk. For example, using an unencrypted email service to send confidential information could allow third parties to intercept and read the messages.
3. Automates mundane tasks
As a company, it is important to streamline processes whenever possible. This saves time and energy and ensures tasks are completed accurately and efficiently.
One example of where automating a workflow can be handy is during the onboarding process for new employees. Rather than having to assign tasks and follow up constantly manually, these steps can be automated with set deadlines and notifications. An example would be HI bob software which assigns all the tasks to new hires on the first day, like uploading documents and creating profiles.
This allows HR personnel to focus on more important matters and helps ensure that all necessary steps are completed promptly. In short, automating mundane tasks through the use of workflows can greatly improve efficiency and accuracy in the workplace.
4. Gives complete information to new hires
Onboarding can often be daunting for new employees, but a streamlined workflow can make it much smoother. Using an onboarding management system, all necessary information can be stored and easily accessed by the new hire and their managers.
This means the onboarding process can be completed more efficiently, ensuring that important tasks and training are remembered and noticed. It also allows for regular check-ins between new employees and their managers, giving them the support they need to succeed in their roles.
5. Increase Productivity
The onboarding process can be stressful and time-consuming for new employees. On average, new hires have 54 tasks during their first day, from getting access codes for computers or smartphones to training sessions with managers who will teach them about company protocols.
It’s enough that most people find themselves feeling overwhelmed! If any human error is introduced into this system (such as letting someone enter the wrong data), things could quickly go awry.
Automation allows HR departments to easily send out standardized forms and information, such as company policies and benefits, without manually sending them out to each employee. This frees up HR staff to focus on providing more personalized onboarding experiences, such as training opportunities or team-building activities.
The Bottom Line
Overall, automating your employee onboarding process can save time and money while ensuring that new hires get the best possible start at your company. If you’re not sure where to start, we can help. Contact us today to learn more.